Skip to main content

Knowledge Center

Production work orders list (PWOLIST)

The Production work orders list (PWOLIST) application lists all Production work orders (PWO) in the system, and once a Production work order (PWO) has been selected, the critical information and actions linked to that Production work order (PWO), can be inspected and/or performed.

The main purpose is to have core functionality for Production work orders (PWO) compiled and therefore easily available, serving as an addition or alternative to using all the compiled applications separately.

Navigate to the application

Option 2: Click the Program field and type "PWOLIST" and press ENTER.

Click here to read more about the user interface.

Examples of the applications which Production work orders list (PWOLIST) compiles functionality from:
  • Production work orders (PWOMENU)

  • Planned operations for production work order (PWOPLO)

  • Production work order (PWOD)

  • Production work order assignments (PWOSARLINKS)

  • Production work order work log (PWOWL)

Overview

The application is divided into three main areas:

PWOLIST_Overview.jpg
Production Work Orders area

Header

The Production work orders list (PWOLIST) application has extensive filtering options, so that users may easily customize the list of production work orders (PWO) according to their needs:

  • Status filters:

    At the top of the application, there are boxes that represent each possible status of a production work order (PWO). It is possible to select multiple statuses at once, and to combine this filter with other filter types to customize the selection of Production work orders (PWO). Items and Qty are automatically refreshed to accurately represent the number of productions of the specified type in each of the statuses.

  • Quick search:

    In the Quick search field, users may search for a Production work order (PWO) by Product name or Production work order identifier. Click the Quick search filter icon and select/deselect the check-boxes to customize if the search should be limited to Product name or Production work order identifier or include both (default).

    Quick_search.png

    Quick search filter icon

  • Extra filters:

    The Extra filters button allows for an even granular search, providing the user separate production and service orders along with the option to further filter on:

    • All

    • On hold

    • Cancelled productions

    • Scrapped productions

    • Priority productions

    PWOLIST_Extra_filters.jpg

    Extra filters button

List

The list of Production work orders (PWO) is presented based on the selections made in the Header.

Notable functionality is the option to navigate to the Production work order (PWO) application by click to select and then press ENTER, or clicking the Right arrow icon.

Column

Icon

Description

Status_5.png

Displays the current status of the Production work order (PWO).

Potential statuses for Production work orders (PWO)
  • Status 1 - Pending registration

  • Status 2 - Pending purchase or production

  • Status 3 - Pending goods reception

  • Status 4 - Pending scheduled production start

  • Status 5 - In production

  • Status 6 - In scrapping process

  • Status 8 - Production completed, pending forward to goods reception

  • Status 9 - Processed

Work order id

Order_id_view_icon.jpg

Displays the Production work order (PWO) identifier number. For example 123456.

To quickly access that Production work order (PWO), type "PWO/123456" in the Program field. Or click the View icon to open the Production work order details (PWOD) application.

Forwarded to

Order_id_view_icon.jpg

If a partial quantity of the initial Production work order (PWO) has been forwarded to stock, or split to a new Production work order (PWO), the new identifier will be displayed here.

To open the "forwarded to" document (PWO/SSA), click the View icon to open the related application.

Examples
  • PWO/123456 - Production work order (PWO) - Split to a new Production work order (PWO)

  • SSA/123456 - Goods reception (SSA) - Forwarded to stock

Info

oneway-traffic-stop-sign-red-png-clipart-thumbnail.svg

Warning.jpg

Icons can potentially be displayed to inform the user on relevant information.

Hover over the icon to displays detailed information.

  • The Stop icon indicates that the Production work order (PWO) is on hold.

  • The Warning icon will be displayed if there are any information which should be taken into account.

    An example can be that the operation planned time threshold is exceeded.

Product

Order_id_view_icon.jpg

The name and description of the product being produced which is defined in the Product (ART) application.

Click the View icon to open the Product (ART) application.

Remaining quantity

If a quantity lower than the total quantity of the initial Production work order (PWO) was released, the remaining quantity of the products to produce is displayed here.

Note

This only applies to the initial Production work order (PWO). Released sub Production work orders (PWO) will display the quantity released to that sub Production work order (PWO), until production is completed.

Assignments

sar.svg

Displays the Inspect assignments icon. Click the Inspect assignments icon to open the Stock assignment registry (SARS) application to view and edit details.

Kit

ka.svg

k.svg

km.svg

Displays an icon indicating the type of the Product (ART).

To open the Production structure (KITDOC) application to view details on the structure being produced, click the icon.

Revision

Displays the current Product (ART) revision in production. The revision will typically be a major change, as opposed to minor changes stored in the version of the Product structure (KITART).

Manufacturing area

Order_id_view_icon.jpg

Displays the Manufacturing area that the product is assigned to. The assigning is done in the Product (ART) application. To view which products are assigned to which Manufacturing areas (MAA), click the View icon to open the application.

Material delayed days

Displays information regarding the required materials of Operations (OPR) included in the Production work order (PWO).

If the required materials have a confirmed delivery date earlier than the scheduled start date, a positive value will be displayed.

If the required materials have a confirmed delivery date later than the scheduled start date, a negative value will be displayed.

If the linked Purchase order (SPO) of the required materials are either pending purchase or unconfirmed, the Material delayed days column will be empty, as it is assumed that the delivery of materials will be as requested.

Available quantity

Displays the percentage which is not allocated, of the remaining quantity.

Planning category

Displays the planning category for the Product (ART). Planning categories are used to group different types of products.

Read more about Planning category for Products (ART) here.

Scheduled start at

The date on which the production is scheduled to start.

Requested completion date

The requested date of completion for the Production work order (PWO).

Confirmed completion date

The date on which completion of the production is confirmed.

Scheduled completion date

The date on which the production is scheduled to complete.

Confirmed delivery date

The confirmation date from the linked Sales order (COA).

Latest start at

The latest date by which production must start, to be able to meet the Scheduled completion date.

Customer

Displays the name of the customer (name of company or surname/familyname/lastname of a person).

Customer's reference number

Displays the Customer's (CUS) order reference. If the Production work order (PWO) is derived from a Sales order (COA), the customers order reference will be the same as in the Sales order COA). Usually used as a reference to an external system.

Finance project

link-ext-alt.svg

If the Sales order (COA) is is linked to a Finance project (PRJ), this field will display the Finance project (PRJ) identifier.

Click the View icon to open the Finance project (PRJ) application.

Delivery project

If the Production work order (PWO) is linked to a Delivery project (PRO), the name will be listed in this field. Click the View icon to open the Delivery project (PRO) application.

The Delivery project (PRO) application is a useful application that binds together information from various sources to enhance cost and progress control.

Planner

Displays the name of the production planner.

The planner is the one to oversee, release and split productions. The planner will also be notified on important actions taken by operators on Work order operations (WOO).

Production tasks

The Production tasks column displays all production tasks linked to the Work order operation (WOO). Each task is represented by an icon. These icons can be clicked to open the Task details (TASK) application to view and edit details. Note that all icons will also display the title. The user must therefore click the icon, and not the text to open the Task details (TASK) application.

Production tasks icons
  • Task_s1.png - Status 1 - To do

  • Task_s4.png - Status 4 - In progress

  • Task_s5.png - Status 5 - In review

  • Tasks_s7.png - Status 7 - Rejected

  • Task_s8.png - Status 8 - Done

  • Task_s9.png - Status 9 - Archived

Show_all_pre-production_tasks.png - Click the Show all production tasks to open a related popup listing all Production tasks, Pre-production tasks and Scheduled production tasks.

Active and Detached production tasks

The Production tasks tab includes two standard filters. Note that detached production tasks will be listed, but with strike-through if the Standard filter, Detached tasks is selected. In example: "Detached task".

  • Active tasks - Displays all active production tasks in the Task process (TSP)

  • Detached tasks - Displays all production tasks which for various reasons are no longer attached to the Task process (TSP).

When are production tasks potentially detached from a Production work order (PWO)?
  • Changes to the Production structure (KITDOC)

  • Production work order (PWO) is cancelled

  • Production work order (PWO) is scrapped

Note

The space in the Production tasks column is limited. Therefore only a limited number of tasks can be displayed, meaning others can be hidden.

Pre-production tasks

The Pre-production tasks column displays all pre-production tasks linked to the Work order operation (WOO). Each task is represented by an icon. These icons can be clicked to open the Task details (TASK) application to view and edit details. Pre-Production-, Production-, and Scheduled Production Tasks

Pre-production tasks icons
  • Task_s1.png - Status 1 - To do

  • Task_s4.png - Status 4 - In progress

  • Task_s5.png - Status 5 - In review

  • Tasks_s7.png - Status 7 - Rejected

  • Task_s8.png - Status 8 - Done

  • Task_s9.png - Status 9 - Archived

Show_all_pre-production_tasks.png - Click the Show all production tasks to open a related popup listing all Production tasks, Pre-production tasks and Scheduled production tasks.

Note

The space in the Pre-production tasks column is limited. Therefore only a limited number of tasks can be displayed, meaning others can be hidden.

Scheduled production tasks

Show_all_pre-production_tasks.png - Click the Show all scheduled production tasksScheduled production tasks to open a related popup listing all Production tasks, Pre-production tasks and Scheduled production tasks.

The icon will be accompanied by a number. This number states the number of scheduled production tasks linked to the Work order operation (WOO).

Documentation

OOV_Inspect_document_status_overview.png

Click the Inspect document status overview icon to open the Manufacturing record book (MRB) application.

The Manufacturing record book (MRB) application displays a graphical report and a document list of the required documents for the production.

OOV_View_document_requirements.png

Click the View document requirements icon to open the Document requirements popup with the following options:

Columns

Icons

Description

St

OOV_Status.png

Displays the status of the document requirement.

Type

Displays the File type (FIT) name.

Click the text in the Type column to open the File type (FIT) application to view and edit details.

MRB

OOV_Checkbox.png

Will be checked if there is a document requirement which is to be included in the Material requirement book (MRB).

INT

OOV_Checkbox.png

Will be checked if there is an internal document requirement.

Source

Displays where the document requirement was set. Click the text in the Source column to open the document in a relevant application to view and edit details.

Delete

OOV_Delete.png

Click the Delete icon to delete the document requirement.

Button icons

Description

OOV_New.png

Click the New icon to open a popup where the user can create a new document requirement.

Create new document requirement popup
  • Select file type dropdown

  • Require for MRB checkbox

  • Operation dropdown

  • Material dropdown

OOV_Reset_from_plan.png

Click the Reset from plan icon to reset document requirements from Product (KITART) structure requirements.

This will delete all current requirements and allow a restart of the needed requirements.

OOV_Load_from_plan.png

Click the Load from plan icon to load requirements from the Product (KITART) structure

OOV_Previous_page.png

Click the Previous page icon to navigate to the previous page.

OOV_Next_page.png

Click the Next page icon to navigate to the next page.

Project leader

The name of the project leader. This value is inherited from the linked Sales order (COA) when creating a new Production work order (PWO).

Document controller

The name of the document controller. This value is inherited from the linked Sales order (COA) which triggered the creation of the Production work order (PWO).

OOV_Right_arrow.png

To open the Production work order (PWO) application, click the Right arrow icon.

Create a Production work order (PWO)

The Create new order button in the bottom left corner allows the user to create new Production work orders (PWO) for the selected product. Users may also add a Description and specify the Requested completion date and Quantity. Selecting the Create another checkbox will keep the popup open, to speed up the process of creating subsequent work orders.

  1. To create a new Production work order (PWO) in Status 1 - Pending registration and open the Production work order (PWOD) application, click the +Create new order button.

  2. In the following popup, the following options are available:

    • Product drop-down menu - Required

    • Description field

    • Location drop-down menu

    • Requested completion date field, and Calendar icon - Required

    • Quantity field with Increase/decrease icons

    • Manufacturing area drop-down menu

    • Create another checkbox

    • Create button

    • Close button

  3. At a minimum select a Product and a Requested completion date.

  4. To create a Production work order (PWO) in Status 1 - Pending registration and open the Production work order (PWO) application, click the Create button.

    Result: The new Production work order (PWO) will be opened in the Production work order (PWOD) application.

Tabs
Planned and ongoing operations

The Planned and ongoing operations tab allows for inspection and change of planned operations for the selected Production work order (PWO).

Column

Icon

Description

St

OOV_Status.png

This column displays the current status of an operation.

Available statuses are:
  • Status 0 - Planned

  • Status 2 - In queue

  • Status 3 - Ready for start

  • Status 4 - Changeover setup

  • Status 5 - Processing

  • Status 7 - Changeover cleanup

  • Status 8 - Pending wait time

  • Status 9 - Completed

Id

Displays the identifier number of the Planned operation (PLO).

State

This column displays the state of the operation, a text extension of the St column.

Op No

Displays the operation sequence number in the Production structure (KITDOC).

Resource name

link-ext-alt.svg

Displays name of the Production resource (RESCONFIG) or the Resource group (REGCONFIG) that is assigned to the Operation (OPR) included in the Production work order (PWO).

Tasklist

link-ext-alt.svg

Displays the Production resource (RESCONFIG) identifier. Click the View icon to view all tasks assigned to the Production resource in the Operators list of work order operations (RWOO) application.

Operation

Displays the name of the Operation (OPR) set in the Product structure (KITART) or Production structure (KITDOC).

Planned

Displays the total planned time of Setup, Processing and Cleanup set in the Operation (OPR).

Hover over to display details.

Logged

Displays the total logged time of Setup, Processing and Cleanup. The time is logged by the operator in the Work order operation worklog (WOO) application.

Remaining

Displays the difference between Planned and Logged time and is calculated as the remaining time.

Man hours

If Man hours is enabled on the Production resource (RESCONFIG), the logged time is displayed.

Time deviation

Schedueled_production_tasks.png

OOV_Warning.png

Displays the Time deviation in percent.

The value is calculated: (Accrued time - Planned time) * 100/planned time.

Click the View icon to open the Worklog Deviation Details popup where details are displayed.

Deviations can also be inspected and/or approved by clicking Approve button in the popup.

Cost deviation

Schedueled_production_tasks.png

OOV_Warning.png

Displays the Cost deviation in hours.

Indicates that there is a deviation between accrued and planned cost and that the deviation is larger than the difference between approved cost value and planned cost.

Click the View icon to open the Cost Deviation Approval popup where details are displayed.

Deviations can also be inspected and/or approved by clicking Approve button in the popup.

Planned start

The planned date of production start in the format YYYY.MM.DD.

Is operation locked

Will display either Yes or No, based on the selection made in the States area.

Critical date

Critical date is a latest possible start date of the operation to complete it by the planned end date. Is displayed in the format YYYY.MM.DD.

Estimated end

Displays the estimated end date of production in the format YYYY.MM.DD.

Ready

Displays the date of when the Work order operation (WOO) is set, by the operator, in Status 3 - Ready for start. The information is displayed in the format YYYY.MM.DD.

Started

Displays the date of when the operation is started in the Work order operation (WOO) application, by the operator, and set in either Status 4 - Changeover setup or Status 5 - Processing.

Finished

Displays the date of when the operation was finished. This is done by the operator in the Work order operation (WOO) application when the Work order operation (WOO) is set in Status 9 - Completed.

Delay

Displays delay. Can be negative if the operation has been finished ahead of time. Shows the difference between estimated end and critical date.

On hold to

Displays the date and time the operator has set the Work order operation (WOO) to be on hold to. The information is reflected from the On hold to field, which the operator has available by clicking the Hold button in the Work order operation (WOO) application.

On hold description

Displays the description the operator has set in the Work order operation (WOO). The information is reflected from the Work order on hold description field, which the operator has available by clicking the Hold button in the Work order operation (WOO) application.

On hold category

Displays the category the operator has set in the Work order operation (WOO). The information is reflected from the Work order on hold reason field, which the operator has available by clicking the Hold button in the Work order operation (WOO) application.

Latest operator

Displays the name of the last operator who performed a Work order operation (WOO) on the Production work order (PWO)

Is outsourced operation

Displays either Yes or No.

Outsourced purchase order item

Displays the identifier of the outsourced Purchase order item (SPOITEM). Example: "SPO/123456".

Click the View icon to open the Purchase order item (SPOITEM) application.

This link can be used to quickly verify the Requirements and attachments sent to the supplier, which can be found in the tab with same name, in the Purchase order item (SPOITEM) application.

Outsourced purchase order supplier

Displays the name of the Supplier (SUP) for the materials.

Click the View icon to open the Suppliers (SUP) application to view details.

Worklog

Schedueled_production_tasks.png

Click the View icon to open the Work order operation worklog popup where the user can inspect worklog related information for the operation. The user can efficiently add worklog elements for the operation.

Icon

Icon_PWOPLO.png

Displays an icon that indicates the status of the production operation, if it is delayed or completed.

Scheduled production task

PWOPLO_Task.png

Displays an icon and a number. To view all pre-production, production and scheduled production tasks for linked to the operation, click the Scheduled production task icon. The number indicates the total number of tasks associated with the operation. The tasks are available for the operator in the Work order operation (WOO) application, in the Tasks tab.

OOV_Right_arrow.png

Click the Right arrow icon to open the Work order operation (WOO) application and to view details from the operator's perspective.

Assigned materials

The Assigned materials tab includes functionality related to the Production work order assignments (PWOSARLINKS) and Production work order (PWO) applications. Below the two main areas, Material deliveries area and Assigned materials list are detailed.

Assigned materials list

Column

Icon

Description

Product

link-ext-alt.svg

An informational field that provides the name and the description of the Product (ART) being produced by the Production work order (PWO). To open the Product (ART) application, click the View icon.

Product description

An informational field that provides the description of the Product (ART) being produced.

Type

p.svg

k.svg

Displays an icon indicating which type of material is assigned in producing the Product (ART). Examples are P - part, M - material, K - Product structure.

Assignments

sar.svg

The Assignments column displays the Stock assignments production order kit item (SARK) icon. Click the icon to view, or relink the linking of the material.

Operation Sequence Number

Displays the operation sequence number in the Production structure (KITDOC).

Revision

If a Product structure (KITART) has multiple revisions, the requested revisio of the Product (ART), will be displayed.

Link quantity

Displays quantity of assigned material for the Production work order (PWO).

Unit

Displays the measurement unit identifier. The unit measurement unit identifier is set on the Product (ART) and, the available units are defined for the company in the Unit menu (UNI) application.

Link type

Displays the type of linking to the required material.

Potential link types
  • STOCK - Goods in stock

  • PO - Purchase order (SPO) or Production work order (PWO)

  • PENDING - Pending purchase or manufacturing

Best before

Goods received in this Goods reception item (SSAITEM) is best before this date.

Production date

The Production date is the date when the Product (ART) was manufactured. For purchased products (SPO) this date is informed about from the Supplier (SUP). For goods that are manufactured inhouse, this date is a date for when the Production work order (PWO) was set in Status 8 - Completed.

Linked to

Status_9.png

The Status icon informs on the status of the Goods reception item (SSAITEM) of the assigned material for the Production work order (PWO).

Potential Goods reception item (SSAITEM) statuses:
  • Status 0 - Imported

  • Status 1 - Pending label print

  • Status 2 - Pending registration

  • Status 3 - Pending supplier invoice

  • Status 5 - Pending customs documents

  • Status 9 - Processed

Manufacturer part name

Displays the Manufacturer part name (MPN), which is a unique identifier for a certain product. It differs from a serial number, which identifies the product model, as it also identifies the manufacturer behind the product.Manufacturer Part Number (MPN)

Manufacturer name

Displays the short name of the Manufacturer (MFR).

Remaining quantity

The remaining quantity in stock of the Goods reception item (SSAITEM). This quantity will decrease when shipped to customer or supplier, or when consumed in a completed Production work order (PWO).

Available quantity

The available quantity to be assigned and free to use. The available quantity will decrease as quantity is assigned to Production work orders (PWO).

Requested delivery

The Requested delivery date is potentially retrieved from:

  • The Production work order (PWO) that was created for manufacturing goods to stock.

  • A single Sales order item (COAITEM) that was created.

  • From the Sales order item (COAITEM) with the earliest requested delivery when the Production work order (PWO) is linked to several Sales order items (COAITEM)-

Confirmed delivery

The confirmation date from the linked Sales order (COA) or Service order (CSO).

Price

Displays the final price per unit after deducting all discounts.

Supplier account

Displays the Supplier identifier (SUP).

Supplier name

Displays the name of the Supplier (SUP), a company or a surname/family name or last name of a person.

Work order operations

The Work order operations tab includes functionality also available in the Production work order worklog (PWOWL) application.

The tab is used to log time manually for the Work order operations (WOO) in the selected Production work order (PWO).

Column

Icons

Description

St

SVC_status_icon_5.jpg

Displays a status icon indicating the status of the Work order operation (WOO).

Potential statuses for Work order operations (WOO):
  • Status 2 - In queue

  • Status 3 - Ready for start

  • Status 4 - Changeover setup

  • Status 5 - Processing

  • Status 7 - Changeover cleanup

  • Status 8 - Pending wait time

  • Status 9 - Completed

State

This column displays the state of the operation, a text extension of the St column.

Action

PWOLIST_WOO_Complete_operation.jpg

Forward_icon_PBM.jpg

To complete a Work order operation (WOO), click the Complete icon. If picking is required, click the Pick button in the following popup to open the Pick (PICK) application.

To reopen a Work order operation (WOO) in Status 9 - Completed, click the Reopen icon to open the Reopen work order operation popup.

Op No

Displays the operation sequence number in the Production structure (KITDOC).

Operation

link-ext-alt.svg

Displays the name of the Operation (OPR) set in the Product structure (KITART) or Production structure (KITDOC).

To open the Operation (OPR) in the Work order operation (WOO) context and application, click the View icon.

Worklog

link-ext.svg

Click the View icon to open the Work order operation worklog popup where the user can inspect worklog related information for the operation, in addition to adding and editing worklogs.

Resource

link-ext-alt.svg

Displays the Production resource (RESCONFIG) are performing the Work order operation (WOO).

Operator

To select which operator to log time for, click the Operator drop-down menu.

If no operator is selected, the current user logging the time will be set as operator for the work log.

Restricted operators

If user(s) are added to the Restricted operators tab in the Production resource (RESCONFIG) application, these will be the only operators which can be selected.

Manhour rate

To set which Manhour rate is to be added to the potential worklog, click the Manhour rate drop-down menu.

The rates for the different steps are defined the Production resource (RESCONFIG) application.

Step

Select which step of the Work order operation (WOO) to log time for.

Potential steps:
  • Setup

  • Processing

  • Cleanup

Start at

calendar-blank-line.svg

Clock_Icon.svg

Provide a start at date and time in the yyyy.MM.dd HH:MM format, or use the Calendar and Clock icon.

Add time

PWOLIST_WOO_Add_a_new_worklog.jpg

To add time to the Total manhours of the work order operation worklog, at a minimum provide Start at date and time and the hours to be added in the Add time column, then click the Add time icon.

The added work log can be inspected in the Work logs tab.

Work logs

The Work logs tab provides all the worklogs for all the Work order operations (WOO) in the selected Production work order (PWO). In the context of the Production work orders list (PWOLIST) application, it can be an efficient tool to inspect added time.

Columns

Icons

Description

St

Status_5.png

Potential statuses for Work order operations (WOO):
  • Status 2 - In queue

  • Status 3 - Ready for start

  • Status 4 - Changeover setup

  • Status 5 - Processing

  • Status 7 - Changeover cleanup

  • Status 8 - Pending wait time

  • Status 9 - Completed

Op No

Displays the operation sequence number in the Production structure (KITDOC).

Operation

link-ext-alt.svg

Displays the name of the Operation (OPR) set in the Product structure (KITART) or Production structure (KITDOC).

To open the Operation (OPR) in the Work order operation (WOO) context and application, click the View icon.

Operator

link-ext-alt.svg

Displays the name of the operator which has logged the work log.

Started at

Displays the start at date and time presented in yyyy.MM.dd HH:MM format.

Ended at

Displays the ended at date and time presented in yyyy.MM.dd HH:MM format.

Total

Displays the total amount of logged work logs.

Step

Display on which step the time has been logged.

Potential steps:
  • Setup

  • Processing

  • Cleanup

Note

link-ext.svg

Displays notes added to the work order operation work log.

Is manhour

Displays "Yes", if the Production resource (RESCONFIG) allows man hours and manhour rates have been added.

Manhour rate

Displays the type of the manhour rate, if added.

Is correction

If the Work order operation worklog entry has been corrected, "Yes" will be displayed.

Is split

If the Production work order (PWO) is split from an initial Production work order (PWO), "Yes" will be displayed.

Worklog type

If the Production work order (PWO) is split from an initial Production work order (PWO), "Yes" will be displayed.

Operation started at

Displays the date and time the Operation (OPR) started in yyyy.MM.dd HH:MM format.

Operation finished at

Displays the date and time the Operation (OPR) finished in yyyy.MM.dd HH:MM format.