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Knowledge Center

Perform external work

Purchasing

All purchasing for external work is done in the Purchase (PUR) application, using the External Work folder. To purchase external work for Production Work Orders (PWO):

  1. Open the Purchase (PUR) application, by selecting Procurement > Purchasing > Purchase handling.

  2. Select Magnifying_Glass_IconAsset_6.svg and select Pending orders.

    • You can also purchase for specific PWO by using the PENDING link in the Kit Linking view from PWO.

  3. Check off the item lines you want to purchase for. Click the Select Action button when finished. Click the Make Order button in the popup. You also have the ability to remove item using the Remove Item button to the right of the item.

  4. Choose the supplier for the order(s). Click the Start Action button when finished. This is a bulk action and will create Purchase Orders (SPO) for all the item lines.

  5. Open the newly created SPO and register it the same manner as a normal SPO. Use the Change ship to address for external work-option to change address if needed.

When the products have been received back from the supplier, the operation is ready for completion.

There are two blockers for completing the production:

  1. You will not be able to start the operation before the external work is ordered.

  2. You will not be allowed to complete the operation before the total quantity is received from the external operation.

Serial numbers

The serial numbers from the productions will be copied to the serial number table of the SPO when the SPO is registered. if the Life Cycle Management (LCMs) for the PWO is created after the SPO is created, the serial numbers will be copied to the SPO / Purchase Order Response (SOA).

The serial numbers will also be copied to the next document in the process (Supplier Return (SRT) and Goods Reception (SSA)).

Splitting quantity on SPO

To split quantity from the SPO, you will have to manually select which serial numbers that are received. This is done for example in instances where partial orders are received and need to be registered.

  1. Open the SPO.

  2. Click the Transport Item to Another Document icon to the left in the item line.

  3. This will open a popup where you need to choose the target document.

  4. After the document has been chosen, you will see another popup where you can administer the serial numbers. You can see the available serial numbers and an icon called Choose SerialNumber. Click this icon and choose which serial numbers you want to register.

  5. Click the OK button when finished.

Prodplan folder External Operations

Here you can see the different operations related to the productions with external work. Filter the results using the magnifying glass icon. From here you may enter a Pending PWO and continue with the process, or check the status.

You can also enter the External Work Logistics, which is available using the Note icon to the far right in the item line. From here you may:

  1. Change Req

    Change the required delivery date.

  2. Change SHIPTOSUPDATE on SPO

    Change the date for when you want to ship the part to the supplier of external work.

  3. Change Conf on SOA

    This option will change the confirmation date on the Purchase Order Response (SOA).

  4. Create SRT for this operation / PWO

    Will create a Supplier Return (SRT) document in ST:1. Will set the operation status to 5P: started and paused.

  5. Create SSA for PO item

    Creates SSA for PO item and registers it to ST:3 in addition to completing the operation to OPST:9 if full quantity is received.

Shipping to supplier

The folder Ship External Work in Production Planning (PRODPLAN) is used for shipping to supplier. This application shows SPO / SOA items not yet shipped.

  1. Select the desired items using the checkboxes.

  2. Click the Select Action button at the bottom.

  3. This will open a popup where you can review your choices, and remove unwanted items.

  4. Click the Ship button when finished and the Start Action button on the next popup to ship the goods.

Receiving from supplier

Reception from supplier is done in the Goods In (GIN) application. This action must only be taken if the full quantity is delivered. If not, please use the manual transport at SPO / SOA item.

  1. Select the desired items using the checkboxes.

  2. Click the Select Action button at the bottom.

  3. This will open a popup where you can review your choices, and remove unwanted items.

  4. Click the Register button when finished and the Start Action button on the next popup to register the goods.

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