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Prepayment to Supplier (SUP)

  1. To open the Purchase orders (SPO) application, find Procurement in the RamBase menu and then Purchasing. Click Purchase orders to enter the SPO application.

  2. Create a Purchase order (SPO).

  3. Click on the Register purchase order option in the context menu to register the Purchase order (SPO).

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  4. Enter the Supplier (SUP) and select the Prepayment to supplier option in the context menu.

    1. Select supplier bank in the SupplierBank field.

    2. Select bank in the BankNo field.

    3. Select currency date in the CurDate field.

    4. Select amount in the Amount field.

    5. Recommended, but optional, write the Purchase order (SPO) reference in the Text field.

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  5. Click the OK button.

  6. This will create two payments.

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  7. The first Payment (PAY) document goes to the clearing bank and to Status 4. This pay has created two subsidiary ledger entries. One for payment of the amount to the Supplier (SAT document in Status 8) and one for offset to be used later when the Supplier invoice (SIN) is registered (SAT document in Status 6).

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  8. The SAT document in Status 8 belongs to the Payment (PAY) document in Status 2. Settle the payment in the bank and then press F12 to open the action menu and choose the Payment sent to Bank (St=3 ) option.

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  9. When the amount is deducted in the bank, press F12 to open the action menu and choose the Register Payment option to set it to Status 4.

  10. Forward the Purchase order (SPO) to a Goods reception (SSA) when the goods arrive.

  11. Use the Register as stock option in the context menu to register the Goods reception (SSA) to stock.

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  12. Forward the Goods reception (SSA) to a Supplier Invoice (SIN). Choose the Forward all items to supplier invoice.. option in the context menu.

  13. Select the Register supplier invoice option in the context menu to register the Supplier invoice (SIN) to Status 4.

  14. To offset the Supplier invoice (SIN) and the open subsidiary ledger entries, create a manual Payment (PAY) on the clearing bank.

  15. Enter the Payment (PAY) application.

  16. Click the Create PAY icon.

  17. Select the Clearing bank and press ENTER.

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    1. Select period in the Period field.

    2. Select the currency date in the CurDate field.

    3. Select Sup in the PayType field.

  18. Click the New PAY Item icon.

  19. In the Pay Item window, select the Supplier (SUP) in the Account field.

  20. Click on the InvoiceRef field and press ENTER.

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  21. Select the Supplier invoice (SIN) and Payment (PAY) documents and click the OK button.

  22. Press F12 to open the action menu and choose the Register Payment option to register the Payment (PAY).

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