Functions
Discard a ISI document
To discard a ISI document, the document must be in status 2 or 6.
Enter the ISI document you want to discard.
Choose the Discard option in the context menu.
If the ISI document is in status 8, it has to be opened before it can be discarded. Choose the Open for validation option in the context menu and follow the procedure explained above.
A ISI document in status 9 is processed and can not be discarded.
It is not possible to delete an ISI item. If necessary, ISI must be forwarded to SIN and the item must be deleted there.
Modify a ISI document
The ISI document can be modified in status 1, 2 and 6. If the ISI document is in status 8, it has to be opened before it can be modified. Choose the Open for validation option in the context menu.
In status 1 - 6 the following fields is open for update and a revision history is added to track the changes:
Account number
IBAN
SWIFT code
Supplier reference
Supplier reference (item level)
Copy RamBase product to all unassigned items
If RamBase does not manage to link a product to the items in the ISI document, it is possible to copy the same Product (ART) to all items without a link to an ART. Use the Copy RamBase product to all unassigned items option in the context menu. This function can be used when the user must enter to link products because RamBase have not been able to match them.
To open the Received supplier invoices and credit notes (ISI) application, find Finance in the RamBase menu and then Payables. Click Received supplier invoices and credit n... to enter the ISI application.
Highlight the ISI document.
Highlight the ISI item and press ENTER.
Find the RamBase product field in the Product area of the application. Write the Product (ART) name and select it from the list. It will be a new option in the context menu, Copy RamBase product to all unassigned items.
Click the Copy RamBase product to all unassigned items option in the context menu to copy that ART to all unassigned items. What it does is that it copies the product connected to the selected ISI item, to all other items that have not yet been connected to a RamBase product.
Consolidate expenses invoice items operation
The operation opens a dialog where a product can be selected, a default product can be defined in the Company setting (CSV), (ISI) Product (ART) for consolidation of ISI expenses to SIN, and a table will be shown with the information on how the Supplier invoice (SIN) or Supplier credit note (SCN) will look like after creation. Quantity 1 will be used on the document. This operations makes it easier to handle expense invoices where the user would like to consolidate all Received supplier invoices items (ISIITEMS) into items grouped by the VAT percentage.
The operation is available in Status 6 and 8. In addition the ISI must not have validation errors on the main level.