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Knowledge Center

Rental units ready for check-in (RUI)

Navigate to the application

Option 1: RamBase menu → Rental → Rental contract → Rental unit check-in

Option 2: Click the Program field and type "RUI" and press ENTER.

Click here to read more about the user interface.

Overview

The Rental units ready for check-in (RUI) application handles the return of assets from clients. This includes the process for doing the put away of the asset with the Forward to goods reception functionality. Meaning taking the asset into the depot there might occur repair, cleansing and/or servicing. Dependent on the type of asset the check-in process covers the process of verifying the condition but also, if the asset is subject to new rental period in short term, the check-in process should contain all necessary action to prepare it for future rental.

Notable functionality

  • Forward to Goods reception -

RUI_Overview.jpg

  1. Header

  2. List

  3. If Serial numbers are filtered on, the applied serial numbers will be listed here. Serial numbers are added in the Serial number drop-down menu in the Header.

  4. Forward to goods reception icon

Header

The Header area contains the application's options for filtering. It includes a quick search, the option to filter on multiple separate serial numbers, as well as the expected check in date.

  • Quick search field and icon - The Quick search field allows for the inclusion or exclusion parameters. Click the Quick search icon to enable or disable the optional parameters.

    Quick_search.png

    Quick search icon

    Optional search parameters

    • Contract name

    • Customer

    • Customer's reference no.

    • Contract identifier

    • Product name

  • Serial number drop-down menu - The serial number drop-down menu allows for the selection of individual serial numbers to be filtered on. Serial numbers which are applied to the filter will be listed at the top of the application. To remove a serial number from being filtered on, click the associated Remove icon.

  • Expected check-in date field and icon - To filter on a Rental units (RUT) with expected check in date on, or later than a specific date, type or select a date by clicking the Calendar icon.

    Calendar.png

    Calendar icon

Grid/List

The list includes standard RamBase search and filtering options which you can read more about in the tip box below.

Search field, filter builder and column settings

The header contains multiple options to filter the list:

Standard filters:

  • Active and future rentals - To filter the list on Rental units (RUT) in Status 3 - Planned or Status 4 - Active, select the Active and future rentals filter.

  • Check-in location VAT - where VAT is the warehouse location listed in your PER. If Warehouse location is empty, the standard company location is the default.

Column

Icon

Description

Checkbox_PWO.jpg

OOV_Checkbox.png

Status_4.jpg

Displays the current status of the Rental unit (RUT).

The column supports multi-select. To select individual Rental units (RUT), click the Status icon. To select or deselect all, click the Checkbox icon in the Header column.

Potential statuses are:

  • Status 1 - Draft

  • Status 2 - Quote registered

  • Status 3 - Planned

  • Status 4 - Active

  • Status 9 - Closed

forward.svg

This is an action icon to forward the rental unit to goods reception and return it to the warehouse.

Rental unit id

link-ext-alt.svg

Displays the Rental unit (RUT) identifier.

To view and edit details on the Rental unit(RUT) by opening the Rental unit (RUT) application, click the View icon.

Serial no.

Displays the serial number assigned to the Rental unit (RUT).

Owner

Displays if the rental unit is owned by one of the suppliers or one of the customers.

Rental contract item id.

link-ext-alt.svg

Displays the Rental contract item identifier (RCTITEM).

Example breakdown: RCT/123456-1

RCT = Rental contract

/ = Separator between application and identifier

123456= Identifier of the Rental contract (RCT)

-1 = The number which notes the item number of in the contract.

Contract name

Displays the name of the Rental contract (RCT).

Customer

link-ext-alt.svg

Displays the name of the Customer (CUS).

To view and/or edit details, click the View icon to open the Customer (CUS) application.

Product

link-ext-alt.svg

Displays the name and description of the Product (ART) which applies to the Rental unit (RUT).

To open the Product (ART) application, click the View icon.

Expected check-in date

RCT_Warning_icon.jpg

Displays the date which the asset is expected to be returned.

If the expected check-in date for the rental unit is significantly ahead a warning icon will be present in the column.

Check-in location

Displays the potential three letter abbreviation of the Location (LOC) where the Rental unit (RUT) is expected to be checked in.

On rent days

calendar.svg

Displays the number of days the Renal unit (RUT) is rented out.

To open the Rental contract item (RCTITEM) application to view the On rent days in the Calendar tab, click the Calendar icon.

Customer reference no.

Displays the customers reference number. E.g. the sales order identifier the customer might use in their internal system.

Shipping advice id.

link-ext-alt.svg

Displays the shipping advice item that this unit was shipped out on.

To view and edit details, click the View icon to open the Shipping advice item (CSAITEM) application.

Example breakdown: CSA/123456-1

CSA = Shipping

/ = Separator

123456 = Shipping advice identifier

-1 = Shipping advice item

Current rate step

Displays the current rate step of the Rental unit (RUT).

Example breakdown: 100 NOK / pcs / day

100 NOK = Rate and currency

/ = Separator

pcs = Per Rental unit (RUT)

day = Recurring period, which can be day, week, month or year.

The rate steps are defined in the Recurring rates (RRT) application.

To view details on the rate steps for the Rental contract item (RCTITEM), click the View icon in the Rental contract item id column, and once in the Rental contract item (RCTITEM) application, click the Rental rates tab.

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