Create a Purchase order (SPO) from the Pending Articles tab
From the RamBase menu click on Procurement and then select Purchasing. Click on Purchase handling to enter the Purchase (PUR) application.
Navigate to and click on the intended article to select it and press ENTER. Purchase information about the stock levels, the customer and supplier backlogs and open orders for the next 20 weeks will be displayed.
The user would typically select the first week where a shortage is identified, press ENTER, and go on from there to create a Purchase order (SPO).
In the new popup window, Select SPO, you may create a new Purchase order (SPO) or select an existing Purchase order (SPO). If a minimum order quantity is registered on the product, the purchase quantity will be adjusted accordingly. If not, you may also change the quantity for example based on a given package quantity. This is done by pressing ENTER on a line and selecting a location in the following popup.
If you select an existing Purchase order (SPO), the Purchase order (SPO) Item window is displayed. Here you can inspect supplier offers and select one as the basis for the Purchase order (SPO), prices and historical records. In addition, you can inspect the delivery list, stock assignments and customer-related information. You can add additional data, such as SumWeight, or merge, split, move item lines to another Purchase order (SPO).
Create multiple Purchase orders (SPO) from the Pending articles tab
If you need higher efficiency when creating Purchase orders (SPO), use the checkboxes and create multiple Purchase orders (SPO) simultaneously. The criteria is that the MODE is set to Purchase firm orders (PUF) and LOC is not set to All Locations.
Use the checkboxes to select the Products (ART) for which you want to create Purchase orders (SPO). You can also use the header above the checkboxes to filter the products.
When you complete the selection, click the Select Action button, the Purchase (PUR) Select Action popup window displays.
Validate the selected products in the PUR Select Action popup window. This function is blocked for certain types of products. If there are blocks set on the product, the products are not validated. Remove any lines if necessary.
Click the Make Order button. The Start Action - PUR - MAKEORDER window displays.
Click the Start Action button in the Start Action - PUR - MAKEORDER window. The batch job to create the purchase orders commences.
If a value is chosen in the Req Within drop-down menu on the right, there will be a validation regarding pending quantity within the chosen time range. One item will be made per week where there is pending quantity, the same way it works if you make individual purchase orders. If the Req Within-function has been used, items will not be made after the period stated in Req Within expires.
Note
When multi selecting articles the supplier must have a valid purchase price.
If a minimum order quantity is registered on the product, the purchase quantity will be adjusted accordingly.