Knowledge Center

Period and posting adjustments

Period- and posting adjustments are posted from transaction documents, but it is crucial to the general ledger to make the income and costs for a period or dimension as accurate as possible.

Period adjustments is done to distribute the costs or incomes to several accounting periods if an invoice is created for a certain time span.

Posting adjustments is done to distribute costs or incomes to several dimensions (department, project etc). While period adjustments are crucial to make the profit and loss report as accurate as possible, posting adjustments points towards cost accounting.

Make period adjustments

Accrual may be performed on both Supplier Invoices (SIN) and Sales Invoices (CIN). They can be either editable (St:1) or registered (St:4). Only invoices for costs (location XXX) and with a set period can be accrued.

Period adjustments are to be performed on item level.

Accrue invoices
  1. Open the invoice.

  2. Click on the Inspect Document Account Info-icon on the upper right of the window. There are two alternatives:

    • Accrue all items on the document.

      1. Press F12 to open the action menu and choose the Make/Edit Period Adjustments option.

    • Accrue one of the items or several items on the document with different period adjustment plans.

      1. Click on the Make Period Adjustment Plan icon in the Period Adjustment column on the specific item line.

        clip0628.jpg
      2. Repeat the procedure for each item to be accrued.

  3. Set the From period and the To period.

  4. Click the OK button.

  5. A link to the Item Period Adjustment Plan (ASA) appears in the middle of the window.

  6. Click on the link to view the cost per period. The Item Period Adjustment plan is still editable (St:1) and needs to be activated (St:4).

  7. Press F12 to open the action menu and choose the Register Account Adjustment Plan option. A progress bar appears and the ASA will be set to St:8 when the process is complete.

Get an overview of accruals

REP/101166 - Period Adjustments Balances: By Invoice and Period

clip0626.jpg

To view the accrual and posting adjustments for one specific invoice:

  • From the REP/101166: Highlight the item line representing the specific invoice and press ENTER.

REP/100951 - Period/Posting Adjustments: Totals by DIM/PERIOD

clip0627.jpg
Make posting adjustments

When making posting adjustments you allocate the costs on account dimensions like department, project and asset. Posting adjustments will make the cost accounting as accurate as possible.

Posting adjustments may be performed on both Supplier Invoices (SIN) and Sales Invoices (CIN).

Posting adjustments are to be performed on item level. Only items with a set account can be posting adjusted.

Make posting adjustments
  1. Open the invoice.

  2. Click on the Inspect Document Account Info icon on the upper right of the window.

  3. Click on the Make Posting Adjustment Plan icon in the Posting Adjustment column on the specific item line.

    clip0629.jpg
  4. Optionally, add text in the Name field.

  5. In the Adj. % field, set the percentage of the amount to be split. The Adj. amount will then be calculated automatically.

  6. In the Splits field, set how many dimensions the amount is going to be split into.

  7. Press ENTER.

  8. When the number of splits are set, click the magnifier icon on the item lines to define the dimension for each item.

  9. Click the OK button.A link to the Item Posting Adjustment Plan (ASA) appears in the middle of the window.

  10. Click on the link to view the cost per dimension.The Item Posting Adjustment plan is still editable (St:1) and needs to be activated (St:4).

  11. Press F12 to open the action menu and choose the Register Account Adjustment Plan option. A progress bar appears and the ASA will be set to St:8 when the process is complete.

  12. Click the Cancel button.

  13. Press Esc to view the invoice.

Overview of the invoice's posting adjustments
  1. Click the Inspect Document Account Info icon on the upper right corner of the invoice.

  2. Press F12 to open the action menu and choose the Report: Totals from Period/Posting Adjustments option.

REP/100951 - Period/Posting Adjustments: Totals by DIM/PERIOD

clip0630.jpg