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Create a new budget manually in RamBase

It could be time-consuming to create the budget manually. On the other hand, it will give you an extra control of the numbers.

Create a new budget manually

  1. To open the Budget (BAC) application, find Finance in the RamBase menu and then Budgeting. Click Budgets to enter the BAC application.

  2. Click on the Create new budget button in the lower left hand corner of the application.

  3. In the popup, fill in relevant information.

    1. Write the account number in the Budget number field.

    2. Write the account name in the Name field.

    3. Set the start for the period in the Effective period field. Normally this will be the the first period of the accounting year.

  4. Click the OK button to create a new budget account in Status 1 (Pending registration).

  5. Fill in relevant information in the Budget account area.

  6. Click the Amounts folder.

  7. Click the Add budget amounts button.

    • Select the year you want to add budget amounts to in the Year field.

  8. In the popup, add the budget numbers. It is divided into twelve periods in a fiscal year.

    • Set the income or costs evenly throughout the year or depending on the expectation.

  9. Click the Add button.

  10. Back in the Budget (BAC) application, check the budget amounts for each budget line with the Budgets, by BudgetNo option in the context menu and check the numbers.

  11. Link the budgets automatically to the General Ledger (GL) accounts in the Budget (BAC) application when the budgets numbers are set. Choose the Bulk Link Budgets to Corresponding GL Accounts option in the context menu. It is possible to link the budgets manually to a GL account in the selected budget.

    The budget number must match the number of the GL account to which it will be linked.

  12. Register all budgets in the Budget (BAC) application when the budgets numbers are set. Choose the Register All Budgets option in the context menu. The accounts with budget numbers will be registered, and set to Status 4 (Registered), the rest will stay open in Status 1 (Pending registrtaion). It is possible to register the selected budget manually with the Register Budget option in the context menu.

  13. Repeat the procedure until a budget has been placed on all your budget accounts.

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