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Initial set up of the Chart of accounts

When the Chart of accounts is to be setup for the first time, you may do this by importing the customers current chart of account by a file import. The chart of accounts set up can also be done based on a template where you import a template and select the preferred accounts. When the base of the chart of account is a template, the accounts will inherit the account details from the template.

Note

Currently, only templates for a Norwegian or a Swedish Chart of Accounts are available.

Import a Chart of accounts by file import

Importing a chart of accounts by file import is typically done when the company already has a chart of accounts used in a previous system which they would like to continue using in RamBase.

Information regarding  the content and lay out can be found here.

When the file is prepared properly and saved in CSV format, upload can be made from the IO archive (INP/13911). Control of the load can be made by checking the import job in the IOL archive.

Please read about the Load procedure .

When the accounts are imported, they can be found in the ACC archive in Status 4.

Import a Chart of accounts from a template

  1. To open the Chart of account (ACC) application, find Finance in the RamBase menu and then Base registers. Click Accounts to enter the ACC application.

  2. Click the Create new from template button.

  3. In the new Chart of Account Setup popup, select the country and then select the template from the dropdown menu in the Source field. A table with a tree structure will appear.

  4. From the dropdown menu in the Root Node field, select the group of accounts you want to be displayed.

  5. From the tree structure you select the accounts by use of the checkboxes. If you check an accounting group, all accounts in this group will automatically be selected, but you can deselect any of the accounts.

  6. Click the Select Action button. A popup is opened. Verify that everything is OK before you click the Create button.

  7. In the new popup, that is opened, there are two checkboxes.

    1. Use the checkbox Use agio settings from templates if you want agio settings to be copied from the template for each chosen account.

    2. Use the input field FromPeriod to set the accounting period from which the accounts should be valid. No postings can be made to the account(s) before this period.

  8. Click the Start button and then the OK button to create the accounts. The accounts will now be listed in the Chart of accounts (ACC) application.

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