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Manage the Chart of accounts (ACC)

The chart of accounts provides the structure for the general ledger. Adapting of the chart of accounts is necessary to make the book-keeping system fit the economic activity of the business. The chart of accounts is actually unique for each company, but there are substantial similarities, so it is possible to import a standard chart of accounts when starting up your business accounting. A chart of accounts contains an overview of your ledger accounts.

The Chart of accounts (ACC) application can be used to both adapting the chart of accounts, and to examine the values and underlying transactions posted to each account.

Together with a very flexible use of Account groups (ACG), a RamBase Chart of accounts (ACC) fits into most fiscal structures.

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The Chart of accounts (ACC) application

To the left of the application is a list of all the accounts in the selected database. The period selected in the Period field will guide the amount displayed in the list. Use the Search field and/or the Filter builder icon above the list to filter the accounts.

To the right is a more detailed information about the selected account. In the Account info area are some general information about the account, click on the name of the field to see a description about that field.

The Balances tab

Will display the balance of the selected account. To improve the view, use the Group by field. The transactions can be grouped by:

  • Period

  • Department

  • Finance project

  • Asset

  • VAT code

  • Transaction type

  • Currency, amounts in local currency

  • Currency, amounts in foreign currency

  • Intercompany database

  • Warehouse location

  • Year

It is also possible to filter by custom dimensions (DIM4-10) in the Group by field.

Use the Include budget checkbox if you have uploaded a budget to the database and want to see the budget numbers in the Balances tab.

The Dimensions tab

Define the dimension parameters to be required, not used or optional. In addition to the dimensions set in the Dimensions (DIM) application, Location (LOC) and ICTDB are also used as dimensions. LOC refers to different warehouse/stock locations, ICTDB refers to transactions between departments or companies within a corporation.

  • LOC - The parameter is set (Must use) for accounts regarding flow of goods, if you want to differentiate the expenses of stock for various stock locations. The values of the LOC dimension are fetched from the LOC application in RamBase.

  • ICTDB - The parameter is set (Must use) for accounts regarding Sale, Purchase and other financial transactions between internal companies. If not set, the accounts receivable and accounts payable will show incorrect values from a corporate point of view.

  • DEPNO - The parameter is set if you want to connect postings on the account to a certain department. If set to Can be used, there is a possibility to set a default department for the account.

  • PRJNO - The parameter is set if you want to connect postings on the account to a certain project.

  • ASTNO - The parameter is set if you want to connect postings on the account to a certain asset (for example a building or a truck).

  • Other dimensions - The parameter is set if you want to connect postings on the account to other dimensions created in the Dimensions (DIM) application.

The Report account groups tab

The accounts belongs to certain account groups. The use of account groups is usually govern by a set of rules and standards in accordance to financial statement reporting. This tab is used to connect the account to one or more account groups. Note that account groups are usually managed from the Account Group (ACG) application.

Use this tab to set up and look at Account groups (ACG) linked to this account. Use the Link to report account group button to link the account to a new account group.

The Settings tab

Displays general settings for the selected account. Click on the name of the fields to see a description about that field.

Use the blocking checkboxes to prevent transactions being posted from different registers and/or documents. For example you can prevent postings to a sales account from the General ledger (ATR) to ensure postings is generated from invoices only. It is possible to block the account from postings generated by:

  • Sales invoices

  • Sales credit notes

  • Sales posting adjustments

  • Supplier invoices

  • Supplier credit notes

  • Supplier posting adjustments

  • Payments

  • Manual GL postings

The Fixed assets tab

If the account have fixed assets, it will be visible here. The balance account, depreciation account and amounts connected to the fixed asset will be shown.

Use the Forward to fixed asset field to specify how investments should be transferred into the fixed assets register.