Follow up on Department
The transactions posted to a distinct Department (DEP) can be examined in the General Ledger Balances area. Use the Department and General Ledger Balances areas to follow up on the Department.
Department
In the Department area it is possible to add optional information:
Description - Description of Department.
Responsible - Set the Employee (PER) responsible for the Department in this field.
Expiration period - Expiration period of the Department.
General Ledger Balances
In the General Ledger Balances tab it is possible to check ledger entries posted against a specific Department. The values in the chart are period year to date amounts:
Accounting period - Set the wanted accounting period (YYYYMM). Only last 2 years are allowed.
Choose between Balance and Result - See the totals from the balance or the result accounts.
Line chart with totals from balance/result accounts - To see the account details, click on one of the circles in the line chart to open the popup General ledger accounts results/balances from the selected period.
Period Amounts
The Period Amounts tab shows all historic period amounts and year to date amounts for the selected department, both for the balance side and the result side. The period amounts and year to date amounts has 2 links:
Click on the number to inspect the detailed Ledger Specifications (CAS & SAS items).
Click on the icon behind the amount to inspect the General Ledger Postings (ATR items).
Discontinue department
The Department must have a value in the Effective period and Expiration period before it is possible to discontinue it.
To discontinue a Department, click the Discontinue department option in the context menu.