Knowledge Center

Department (DEP)

The Department (DEP) application holds information about the departments in the company. The purpose of the DEP application as an account dimension, is to be able to pull up income statements, cost specifications and other financial reports from the various departments. In RamBase, the DEP is also used to connect assets to certain departments.

Create a new Department
  1. To open the Department (DEP) application, find Finance in the RamBase menu and then Base registers. Click Departments to enter the DEP application.

  2. Click the Create new department button in the lower left-hand corner of the application.

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  3. In the popup, insert values in the fields:

    • Id - The id of the Department.

    • Name - The name of the Department.

    • Effective period - The period for the Department to be valid from (YYYYMM).

  4. Click the OK button. The Department will now be set to status 1. It is still editable, and needs to be activated in order to enable it for use.

  5. Click the Activate department option in the context menu. The Department will be set to status 4 and is ready to be used.

Follow up on Department

The transactions posted to a distinct Department (DEP) can be examined in the General Ledger Balances area. Use the Department and General Ledger Balances areas to follow up on the Department.

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Department

In the Department area it is possible to add optional information:

  • Description - Description of Department.

  • Responsible - Set the Employee (PER) responsible for the Department in this field.

  • Expiration period - Expiration period of the Department.

General Ledger Balances

In the General Ledger Balances tab it is possible to check ledger entries posted against a specific Department. The values in the chart are period year to date amounts:

  • Accounting period - Set the wanted accounting period (YYYYMM). Only last 2 years are allowed.

  • Choose between Balance and Result - See the totals from the balance or the result accounts.

  • Line chart with totals from balance/result accounts - To see the account details, click on one of the circles in the line chart to open the popup General ledger accounts results/balances from the selected period.

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Period Amounts

The Period Amounts tab shows all historic period amounts and year to date amounts for the selected department, both for the balance side and the result side. The period amounts and year to date amounts has 2 links:

  • Click on the number to inspect the detailed Ledger Specifications (CAS & SAS items).

  • Click on the icon behind the amount to inspect the General Ledger Postings (ATR items).

Discontinue department

The Department must have a value in the Effective period and Expiration period before it is possible to discontinue it.

  • To discontinue a Department, click the Discontinue department option in the context menu.