Knowledge Center

Assets (AST)

The Assets (AST) application holds information about your investments. The AST application is used to group depreciation, costs or possible revenues from an asset together, in order to report the accounts for this specific investment.

The purpose of the AST application as an account dimension, is to be able to draw income statements, cost specifications and other financial reports, such as overviews of planned and performed depreciation, from the various assets.

For every new investment it is recommended to register the investment in the AST application.

Create a new asset

It is recommended to register every investment to an Asset (AST). Then it is possible to monitor costs, depreciations and revenues for the specific item. An AST can also be created for groups of assets. Typically for smaller investments. (It would be reasonable to have an AST for 'Servers', but maybe not for 'Dell XPG356 Server')

Create a new Asset
  1. To open the Assets (AST) application, find Finance in the RamBase menu and then Base registers. Click Assets to enter the AST application.

  2. Click the Create new asset icon in the bottom of the application.

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  3. In the Create new asset popup, insert values in the fields:

    • Id - The id of the AST.

    • Name - The name of the AST.

    • Effective period - The accounting period for the ASTs to be valid from (YYYYMM).

  4. Click the OK button. The AST will now be set to status 1. It is still editable and needs to be activated in order to enable it for use.

  5. Add relevant information.

  6. Click the Activate finance asset option in the context menu. The AST will now be set to status 4 and is ready to be used.

Follow up on Assets

The transactions posted against a specific Asset (AST) can be examined in the General Ledger Balances tab. Use the Asset area and the General Ledger Balances, Period Amounts and Fixed Assets tabs to follow up on the ASTs.

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Asset

In the Asset area it is possible to add optional information:

  • Description - Description of the AST.

  • Expiration period - Expiration period of the AST.

General Ledger Balances

In the General Ledger Balances tab it is possible to check ledger entries posted against a specific AST. The values in the chart are period year to date amounts:

  • Accounting period - Set the wanted accounting period (YYYYMM). Only last 2 years are allowed.

  • Choose between Balance and Result - See the totals from the balance or the result accounts.

  • Line chart with totals from balance/result accounts - To see the account details, click on one of the circles in the line chart to open the popup General ledger accounts results/balances from the selected period.

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Period Amounts

The Period Amounts tab shows all historic period amounts and year to date amounts for the selected AST, both for the balance side and the result side. The period amounts and year to date amounts has 2 links:

  • Click on the number to inspect the detailed Ledger Specifications (CAS & SAS items).

  • Click on the icon behind the amount to inspect the General Ledger Postings (ATR items).

Fixed Assets

The Fixed Assets tab lists the fixed assets connected to this AST account dimension, with the possibility to drill down to the related GL accounts.