Rental contract (RCT) application

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Rental contract (RCT) application - Rental contract tab

The Rental contract (RCT) application is the main application for specifying a rental or subscription contract. A contract is flexible in the sense that it can contain both quotes and orders, these stages are highlighted by the green order stages and blue quote stages. The contract also supports versioning for both quotes and orders, but there can only be one Status 4 - Active version per order. The user can decide when to create a version of a contract.

The application also supports that multiple quotes can be sent to the customer, and these can wholly or partially be approved or rejected.

Overview

The Rental contract (RCT) application provides all contract information condensed into one view. In addition to the information provided in the header, in depth details and functionality is available in the sub-tabs. The description of the functionality can be found in the sections below; from header, sub-tabs and context menu options.

The notable function of creating a contract item is described in the Items sub-tab section.

Application Header area

The header provides information on the customer, sales handling, the set currency and relevant dates. Most of the provided information can be edited in the application or by navigating to another application to perform the edits.

A detailed description is provided in the table below.

Fields and drop-down menus	Icons	Description
Customer		Displays the name of the Customer (CUS). To view and edit details on the customer, click the View icon to open the Customer (CUS) application.
Customer's reference		Displays the name of the person set as the external customer contact. The contact is set when creating the contract. To change the contact person of the contract, click the Customers reference drop-down menu to select a new contact, or click the Customers reference field to edit the name, press ENTER to confirm. Alternatively, click the Pen icon to edit. Choose either to click the Save or Cancel icons.
Customers reference no.		Displays the customers reference number. E.g. the internal sales order identifier the customer use in their own system. To edit the customers reference number on all items and/or invoice periods, click the Customers reference no. field to edit the number. Press ENTER to save the changes in the following popup. Choose to update the contract items and/or invoice periods by selecting the related checkbox. To confirm, click the Yes button.
Name		Displays the short descirption for the rental contract. Click to edit.
Assignee		Displays the name of a user assigned handling the contract details in RamBase.
Currency		Three character code in accordance with the ISO 4217. Currency is selected when creating the Rental contract (RCT). To edit, click the Currency drop-down menu and select the required currency. Unable to edit? If a Rental contract (RCT) has Rental contract items (RCTITEM), the currency can not be changed. Add new currency To add a currency to a Customer (CUS), click the View icon next to the Customer field. This will open the Customer (CUS) application. Click the Settings tab and then the Finance sub-tab. In the Finance data area, click the Currencies drop-down menu, and select the required currencies.
Effective date		Start date of the recurring contract. Displayed in yyyy.MM.dd format. Mandatory when creating the contract. To edit the date, click the Effective date field and type the new date in the required yyyy.MM.dd format, or click the Calendar icon and select a new Effective date.
Expiration date		End of the recurring contract. Displayed in yyyy.MM.dd format. To edit the date, click the Expiration date field and type the new date in the required yyyy.MM.dd format, or click the Calendar icon and select a new Expiration date.

Sub-tabs

The sub-tabs allow for quick navigation between the categorized functionality, allowing the user to maintain overview while accessing detailed information.

The sub-tabs of the Rental contract (RCT) application can easily be customized by drag and drop, tailoring the application based on the users preferences.

Items sub-tab

Header area

Search field - The Search field can be used to search for specific rental contract items. Click the Search field and press SPACEBAR to list all the available parameters to search on, including, but not limited to Quote number, Stage, Version.
Filter builder icon- The Filter builder includes a set of predefined filters, listed below. A selected and active predefined filter will be placed underneath the Search field and marked with color orange. A selected and inactive field will still be placed underneath the search field, but marked with color gray. Click the Remove icon on the filter, to remove the predefined filter. The user can also Create custom filters by selecting Field, Operator and Value in the Create custom filters area, and then clicking the Save filter button. Saved filters will be available from the My saved filters area. Click the saved filter to apply it and add it below the Search field.
Standard filters
Open items
Order items
Quote items
Rental items
Subscription items
Column settings icon - Click the Column settings icon to open the column settings. Here the user can add and remove columns from the Items sub-tab, Export to excel, Reset to default view and Include custom fields. The Reset to default view can be especially useful if information in the list is not displayed as expected as columns can be dragged and dropped to suit the user. A description of the columns are listed in the table below.

Standard filters
Open items Order items Quote items Rental items Subscription items

List area

The table below includes all available columns in the Items tab.

Columns	Icon	Description
		Displays the status of the Rental contract items (RCTITEM) in the list. Available statuses: Status 1 - Draft Status 2 - Sealed Status 3 - Future Status 4 - Active Status 7 - Rejected/Canceled Status 9 - Closed To select single or multiple contract items, click the Status icon(s). To select all, click the Checkbox in the Column header. Context menu options The available options change depending on the selection of contract items.
Item		Displays the contract item identifier. The identifier is assigned to the item as they are created chronologically. To inspect the history of all items, in the Context menu, select the Show all versions and revisions option. In the Column settings in the following popup, enable the Item column.
Line no.		Displays the line- or sequence number of the item. Items can be rearranged in the list by drag and drop, resulting in a new order line- and sequence number.
Version		Displays the rental contract item version. Note the Version log tab where new versions of the rental contract can be created. The version number represents in which version the item was added.
Revision		Displays the rental contract item revision. A new revision of the Rental contract item (RCTITEM) will be created when terms are updated. Examples are Effective date, Expiration date, Discount.
Stage		Displays the current stage of the Rental contract item (RCTITEM). Rental contract items (RCTITEM) in the quote stage can be inspected in the context of the contract quote in the Quotes sub tab. To view all details in the Rental contract item (RCTITEM) application, click the Right arrow icon or click to highlight the item and press ENTER. Tip To quickly filter on Rental contract items (RCTITEM) in; Quote stage - select the standard filter Quote items. Order stage - select the standard filter Order items
Quote no.		Displays the rental contract quote identifier.
Quote name		Displays the name set when creating the Rental contract (RCT) quote.
Product		Displays the name and description of the Rental contract item (RCTITEM). To view and edit details on the Product (ART), click the View icon.
Customers ref. no		Displays the Customers reference no. for the Rental contract item (RCTITEM). E.g. the internal sales order identifier the customer use in their own system. To edit, click the Right arrow icon to open the Rental contract item (RCTITEM) application and locate the Customers reference no field in header.
Type		Displays the product type of the Rental contract item (RCTITEM). Expected values can be Subscription or Rental.
Quantity		Displays the contract item quantity of the product.
Effective date		Start date of the Rental contract item (RCTITEM). Displayed in yyyy.MM.dd format. To edit the date, click the Edit icon to open the Update the rental contract item popup.
Expiration date		End date of the Rental contract item (RCTITEM). Displayed in yyyy.MM.dd format. To edit the date, click the Edit icon to open the Update the rental contract item popup.
On rent days		Displays the number of on-rent days for the product. To navigate to the Calendar sub-tab in the Rental contract item (RCTITEM) application, click the Calendar icon.
Current rate		Displays the Recurring rate (RRT) identifier. The Recurring rate (RRT) is set up per Product (ART). To inspect and edit details on the recurring rate, click the View icon to open the Recurring rate (RRT) application.
Current rate step		Displays currency / piece or batch / interval. Details the current rate step in: Price/Piece or batch/Duration. Example: 700.00 USD/pcs/month. The example used will have an estimated monthly revenue of 700 USD per piece.
Discount		Displays the current discount in percent.
Rates per day		Displays the average rate per day.
Total amount		Displays the total amount excl. VAT of the Rental contract (RCT).
Number of rates		Details the number of Recurring rates (RRT) utilized by the Rental contract item (RCTITEM). To open the Rental contract item (RCTITEM) application and inspect and edit the details in the Rental rates sub-tab, click the View icon.
Discount amount		Displays the total discount amount excl. VAT.
Total net amount		Displays the total amount excl. VAT, after discount.
		To open the Update the rental contract item popup, click the Edit icon. The following fields can be updated in the popup: Effective date field and icon - Note that changing this to before the effective date of the Rental contract (RCT), will also update the Effective date of the Rental contract (RCT). Expiration date field and icon - Note that changing this to later than the expiration date of the Rental contract (RCT) will set the Rental contract item (RCTITEM) in Status 6 - Delayed. Quantity field Discount [%] field Recurring rate drop-down menu
		To delete the Rental contract item (RCTITEM), click the Delete icon. Note that only Rental contract items (RCTITEM) in Status 1 - Draft, can be deleted.
		To open the Rental contract item (RCTITEM) application, click the Right arrow icon.

Procedure - Create a new Rental contract item (RCTITEM) in Status 1 - Draft

Button	Icon	Popup
Create contract item		To create a new Rental contract item (RCTITEM) in Status 1 - Draft , click the Create contract item button located in the footer of the Rental contract (RCT) application, in the Items tab. Required fields All standard fields are required, only the Create special rate functionality is optional. Create contract item popup Select a Product (ART) in the Product drop-down field. Click the Calendar icons and select an effective date and an expiration date in the From and To fields. Rates and quantity: Select a Recurring rate, as defined in the Recurring rate (RRT) application. Select a Quantity. Optional, create a special rate. Click the Create special rate field. Decide the Rate aspect; Quantity or Duration. Decide the Recurring period; Day, Week, Month or Year. Set the Base rate CUR. Click the Add icon. When a special rate has been created, rate steps can be created by clicking the Add rate step icon. If rate steps are created, decide on the number of pieces that qualifies for each step, and the step rate per recurring period. Optional, to create another contract item efficiently by staying in the popup, check the Create another checkbox. To finish creating the contract item in Status 1 - Draft, click the Create button.

Context menu options

Option	Description
Print / send
Preview contract overview	To generate a preview of the contract overview, in a limited PDF-viewer, select the Preview contract overview option in the Context menu.
Outgoing print/email	To display all outgoing print jobs and email for the Rental contract (RCT), select the Outgoing print/email option in the Context menu. Notable functionality is found in the View and Inspect columns where the user can download a copy of the print/email and/or view key information.
Create new version	To create a new version of the contract, select the Create new version option in the Context menu. **** Missing further details - missing components
Quote
Register quote	To register the contract quote and forward a contract quote in Status 1 - Pending registration to Status 2 - Registered, select the contract quote in the Contract quotes list and select the Register quote option in the Context menu. A contract quote in Status 2 - Registered, will not allow the creation of additional contract quote items. Option is available in status: Status 1 - Pending registration
Send quote to customer	To send the contract quote and forward a contract quote in Status 2 - Registered to Status 3 - Active quote, select the contract quote in the Contract quotes list and select the Send quote to customer option in the Context menu. A contract quote in Status 3 - Active quote, will not allow the creation of additional contract quote items. Option is available in status: Status 2 - Registered
Send and approve quote	To send and approve the contract quote, forwarding a contract quote in Status 2 - Registered to Status 9 - Processed.
Approve quote	To approve the contract quote by forwarding a contract quote in Status 3 - Active quote to Status 9 - Processed, select the contract quote in the Contract quotes list and select the Approve quote option in the Context menu. All contract quote items will follow the status of the contract quote, meaning they will also be approved and set to Status 9 - Processed. The contract quote in stage Quote will be converted to stage Order and can be inspected in the Items sub-tab. Available in status: Status 3 - Active quote
Reject quote	Will set the quote in Status 7 - Rejected.
Delete quote	Select to delete quotes in Status 1 and 2.
Quote items
Register quote item	Select to forward a quote in Status 1 to Status 2.
Send quote item to customer	Select to forward the quote items to the customer, setting the quote items in Status 3.
Approve quote item	To approve contract quote item(s) by forwarding it from Status 3 - Active to Status 9 - Processed, select the contract quote, with the contract quote items to be approved, in the Contract list and then select the contract quote items in the Contract quote items by clicking the Status icon(s). Then select the Approve quote item option in the Context menu. If all contract quote items in a contract quote is processed, the contract quote is then forwarded from Status 3 - Active quote to Status 9 - Processed, converting it from the stage Quote to the stage Order. The Rental contract items (RCTITEM) can then be inspected in the Items sub-tab. Option is available in status: Status 3 - Active
Reject quote item	To reject contract quote item(s) by forwarding it from Status 3 - Active to Status 7 - Rejected, select the contract quote, with the contract quote items to be approved, in the Contract list and then select the contract quote items in the Contract quote items by clicking the Status icon(s). Then select the Reject quote item option in the Context menu.
Update selected rental contract items	The Update selected rental contract items are used to quickly update the Effective and Expiration date, including Discount. If a Rental contract item (RCTITEM) is selected by clicking the Status icon or Select all checkbox in the List area, select the Update selected rental contract item in the Context menu. Update selected rental contract items Effective date field and Calendar icon Expiration date field and Calendar icon Discount [%] field
Order items
Register order item
Cancel order item
Invoice and payment
Update invoice period
Create invoice for selected period

Details sub-tab

Details area

Name - Short description for the rental contract. Set when creating the contract in the Rental overview (RCS) application.
Responsible - Displays the name of the user responsible for the contract, typically a sales assistant. To inspect details on the responsible, click the View icon. To edit, click the Responsible drop-down menu.
Description - Displays the detailed description for the contract. To edit, click the Description textbox.
Registration date - Displays the date of registration of the contract.
Termination date - Displays the date of termination of the contract. To edit, click the Termination date field and provide a date in the yyyy.MM.dd format, or click the Calendar icon to select.
Closing date - Displays the date after the final invoicing. The contract is sealed and cannot be changed. To edit, click the Closing date field and provide a date in the yyyy.MM.dd format, or click the Calendar icon to select.

Invoice periods area

From - Details the From date that invoice periods should be created. To edit, click the To field and provide a date in the yyyy.MM.dd format, or click the Calendar icon and select a date in the following popup.
To - Details the To date that invoice periods should be created to. To edit, click the To field and provide a date in the yyyy.MM.dd format, or click the Calendar icon and select a date in the following popup.
Pie-chart

Overview area

The Overview area is used to define how the data is presented. The user may specify the Chart data, Years range and Chart type.

Chart data - Select which chart data will be displayed.
Chart data options:
- Subscriptions per product
- Subscriptions per product and financial period
- Invoiced amounts
- Forecasted revenue
- Earned revenue
Years range - Select which years the chart data will filter on. Current year will always be an option, in addition to years which are relevant to the user's system. Data from the selected years range will be displayed.
Years range options:
- Current year
Chart type - Select a Chart type to be displayed.
Bar
Area
Fluctuating line
Search field

Finance area

The Finance area includes the baseline financial information and options for the contract. The fields and options and described in the itemized list below.

Payment terms - Displays the Payment terms for the contract. The initial payment terms are set in the Customer (CUS) application. To edit, click the Payment terms drop-down menu and select an option from the list.
VAT handling - Displays the VAT handling for the contract. The VAT handling specifies how value added tax should be calculated. Either always include VAT or use standard/default VAT rules. To edit, click the VAT handling drop-down menu and select an option from the list.
VAT handling options are:
- Always include VAT
- Never include VAT
- Use default VAT handling rules
Invoice schedule field - Displays the Invoice schedule. To edit, click the Edit icon to open the Update rental item popup where the following options are available
Automatically invoiced checkbox - Enable the checkbox if invoices in the contract should be released automatically. If grayed out, click the Edit icon to edit.
Advanced invoicing checkbox - Enable the checkbox if the contract is invoiced in advance. If grayed out, click the Edit icon to edit.
Schedule base date - Displays the date from which invoices is or will be start to be generated from. To edit, click the Edit icon to open the Update rental item popup. The options in the popup is described in the table below.
Advance invoice from base date field - Displays the number of days from the schedule base date that invoices will be generated from.

Edit icon - The Edit icon can be used to update the contract item.

Edit icon	Update rental item popup
	The following options are available in the popup: Invoice schedule drop-down menu Options: Weekly Fortnightly Monthly Quarterly Annually Schedule base date with Calendar icon - To set a new schedule base date, provide a new date in yyyy.MM.dd format, or click the Calendar icon and select a date. Automatically invoiced checkbox - Enable the checkbox if invoices in the contract should be released automatically. Advance invoicing checkbox - Enable the checkbox to set a number of days to advance invoicing from the schedule base date. If enabled the user may If enabled: Select the number of days in advance by clicking theAdvance invoice from base date (in days) drop-down menu and select a number of days to invoice in advance in the range of 0 to 30 days.

Edit icon

Update rental item popup

The following options are available in the popup:

Invoice schedule drop-down menu
Options:
- Weekly
- Fortnightly
- Monthly
- Quarterly
- Annually
Schedule base date with Calendar icon -
- To set a new schedule base date, provide a new date in yyyy.MM.dd format, or click the Calendar icon and select a date.
Automatically invoiced checkbox - Enable the checkbox if invoices in the contract should be released automatically.
Advance invoicing checkbox - Enable the checkbox to set a number of days to advance invoicing from the schedule base date. If enabled the user may
If enabled:
- Select the number of days in advance by clicking theAdvance invoice from base date (in days) drop-down menu and select a number of days to invoice in advance in the range of 0 to 30 days.

Shipment area

The Shipment area includes Customer (CUS) information regarding shipping, as well as Invoice address and Default location.

Edit icon

Revenue area

The Revenue area displays the revenue in two graphical views.

Total estimated - A bar graph with the values; Earned and Forecasted-
Total estimated - A bar graph with the values; Invoiced, Accrued and Forecasted.

Collaboration sub-tab

The Collaboration sub-tabs allow for the creation of Notes and Tasks related to the contract.

Sub-tabs

Notes sub-tab

The Notes sub-tab is a useful tool which is used to create and follow up notes related to the contract. The sub-tab supports the creation of multiple notes, and these can be searched and filtered efficiently. This is in addition to the persistent Note functionality located in all RamBase applications.

Navigate to Notes (NOTE) application

When a note has been created, selecting it and clicking the View icon in the top right corner of the note, will open the Notes (NOTE) application where all notes can be viewed and handled.

Notable functionality in the Notes sub-tab

Search field - The search field can be used to search on a specific note subject. By clicking the field and pressing SPACEBAR all available parameters are listed.
Filter builder - To filter the notes on the standard filters listed below or to create a custom filter, click the Filter builder icon.
Standard filters
Last edited by me
My notes
My private notes
Notes I created
Add new button - To add a new note, click the Add new button. Provide a Title and optionally, a Description.
- Title field - Required, add a title to the note.
- Description - Optionally, add a description.

Standard filters
Last edited by me My notes My private notes Notes I created

Tasks sub-tab

The Tasks sub-tab is a useful tool which is used to add and follow up tasks related to the contract. The sub-tab supports the creation of multiple tasks, and these can be searched and filtered efficiently. This is in addition to the persistent Tasks functionality located in all RamBase applications.

Navigate to Tasks (TASK) application

When a task has been created, selecting it and clicking the View icon in the top right corner of the task, will open the Task (TASK) application where all tasks can be viewed and handled.

Notable functionality in the Tasks sub-tab

Search field - To quickly search on the contents of a title, click the Search field and type, then press ENTER. To list all available search variables, click the Search field and press SPACEBAR.

Filter builder - To filter the tasks on the standard filters listed below, or to create a custom filter, click the Filter builder icon.

Standard filters
Standard filters Active tasks Archived tasks Tasks assigned to me Tasks created by me Finished tasks Tasks in progress My active tasks My tasks My unfinished tasks My private tasks Tasks in my company Unfinished tasks

Add new icon - To add a task, click the Add new button.

Button	Icon	Description
Add new task		Add a new task in the Rental contract (RCT) application In the Rental contract (RCT) application select the Collaboration tab and then the Tasks sub-tab. To add a new tasks, click the Add new button. In the expanded box, categorize the task by clicking one of the buttons; New task, Phone-call, Meeting or Email. Add a title by clicking the Title field and type. Assign the task by clicking the Assigned to drop-down menu and selecting the assignee. When the task is done, click the Mark as done checkbox. To finish creating the task, click the Save button. Assigned tasks in the Tasks (Task) application Once a task is assigned, the person assigned the task can handle the task in the Tasks (Task) application.

Fields and buttons	Icon	Description
New task		To categorize the task as standard, click the New task button.
Phone-call		To categorize the task as a phone-call, click the Phone-call icon.
Meeting		To categorize the task as a meeting, click the Meeting icon.
Email		To categorize the task as an email, click the Email icon.
Title field		To add a title, click the Title field and type.
Description field		The Description field is optional, and is used to further describe the task.
Assigned to drop-down		To view details on the person assigned to the task, click the View icon to open the Personnel (PER) application.
Create by field		To view details on the person who created the task, click the View icon to open the Personnel (PER) application.
Mark as done checkbox		To mark the task as done, enable the Mark as done checkbox.
Save button		To create the task, or save edits, click the Save button.
Cancel button		To cancel the creation of the task, or potential edits, click the Cancel button.
Delete button		To delete a task, click the Delete button.

Version log sub-tab

The Version log allows for the creation of versions which contains all the contract changes.

The Versions area on the left are used to inspect versions, as well as creating a new version in Status 4 - Active.

Note

There can only be one active versions at a time. Previous versions will be set in Status 9 - Closed, but the items can still be inspected.

The Items area on the right lists all the contract items of the created versions. Notable functionality is the Inspect item history icon, which allows the user to inspect all changes made to an item, by who and at what time.

There are both internal version and external version.

External versions, are created by the user.

Versions area - Left side

Used to select and inspect, and/or to create new versions.

Inspect an active or closed version of Rental contract (RCT)

From the RamBase menu, click Rental, followed by Rental contract and finally Rental contracts to open the Rental overview (RCS) application.
In the Rental overview (RCS) application, select the rental contract and click the Right arrow icon to open the Rental contract (RCT) application.
To view closed and active versions, click the Version log sub-tab.
Select one of the active or closed versions, in the Versions area.
Once a version is selected, information on version, registration date, changed date, created by and changed by is displayed in the Versions area on the left side. On the right side, in the Items area, all items are listed with the status and stage

Create a new version of the Rental contract (RCT)

To create a new version of the Rental contract (RCT), click the Create new version button.

Create new version button

From the RamBase menu, click Rental, followed by Rental contract and finally Rental contracts to open the Rental overview (RCS) application.
In the Rental overview (RCS) application, select the rental contract and click the Right arrow icon to open the Rental contract (RCT) application.
To view closed and active versions, click the Version log sub-tab.
To create a new version, click the Create a new version button in the Versions area.
Set a name for the new version in the Name field.
Note the version number.
To set the new version as the version in Status 4 - Active, and set the previous version in Status 9 - Closed, click the Save button.

Items area - Right side

The Items area lists all relevant information for the items in the selected contract version.

Notable functionality is found in the Inspect item history icon, which by clicking will list the complete history of that item. This includes when changes were made, and who performed them.

Column	Icon	Description
St		Displays an icon indicating the status of the contract item. The stage of the contract item defines the meaning of the status. Contract items in stage Order Status 1 - Draft Status 2 - Status 3 - Future Status 4 - Active Status 6 - Delayed Status 7 - Canceled Status 8 - Pending invoice Status 9 - Contract items in stage Quote Status 1 - Draft Status 2 - Sealed Status 3 - Active Status 4 - Status 6 - Status 7 - Rejected Status 9 -
Item		Rental contract item identifier The item identifier will be displayed as a suffix to the contract identifier. Example of contract identifier with item identifier: "RCTITEM/100000-1", the "-1" being the quote identifier.
Line no.		Line- or sequence number of the contract item.
Stage		Displays the stage of the item.
Product		Displays the product name and description. To inspect and view details, click the View icon.
Customers ref. no		Displays the customers reference number. E.g. the internal sales order id the customer use in their own system.
Type		Displays the product type of the Rental contract item (RCTITEM). Expected values can be Subscription or Rental.
Quantity		Displays the number of units ordered.
Effective date		Start date of the Rental contract item (RCTITEM). Displayed in yyyy.MM.dd format.
Expiration date		End date of the Rental contract item (RCTITEM). Displayed in yyyy.MM.dd format.
Rate		Displays the current rate for the contract item. The rate is set when creating the contract item.
		To view the entire contract item history, click the Inspect item history icon. Each line in the Item history popup represents an item change: Changed by - Displays the name of the person who has conducted the change. Changed at - Displays the time the change was made in yyyy.MM.dd HH:MM AM/PM format. St - Displays the status, or the potential status change in a short format: Q3 (Q3 - Quote Status 3 - Active) or O3 (O3 - Order Status 3 - Active). Hover over for description. Version - Displays the version, or the potential version change of the contract item. Revision - Displays the revision number, or the potential revision change. Line no. - Displays the line no. of the contract item, and if changes have been made, an arrow indicating if the item Line no. has increased or decreased. Stage - Displays the stage of the contract item at the Changed at time. Quantity - Displays the quantity, or the potential quantity change of the contract item. Effective date - Displays the start date of the contract item, or the potential change of the start date indicated by a green or red arrow. Expiration date - Displays the end date of the contract item, or the potential change of the end date indicated by a green or red arrow. Rate - Displays the rate, or the potential rate change of the contract item.

Quotes

The Quotes sub-tab is used to follow up and create contract quotes, in addition to adding contract items.

The left side allows for a quick overview of the quotes as they progress to orders.

The right side allows for the addition of rates, quantity and quick navigation to specific Rental contract items (RCTITEM). In addition, the user may create quote items which can be registered and sent to the customer.

Contract quotes - Left side

The left side allows for a quick overview of the quotes as they progress to orders.

Columns, icons and other functionality is described in the table below:

Columns and buttons	Icon	Description
St		Displays an icon indicating the status of the quote. Available statuses: Status 0 - Imported Status 1 - Pending registration Status 3 - Active quote Status 4 - Active agreement Status 6 - Near expiration Status 7 - Rejected Status 9 - Processed
Item		Displays the contract quote item identifier.
Name		Displays the name of the contract quote. The Name is set when creating the quote.
Description		Displays the description of the contract quote. The Description is set when creating the quote. As the space is limited, hovering over the Information icon will list the complete description.
Assignee		Displays the name of a user assigned handling the contract details in RamBase.
Expiration date		Displays the Expiration date of the contract quote, set when creating the contract quote.
Created at		Displays the date the contract quote was created in yyyy.MM.dd format.
Created by		List the full name of the person who created the contract quote. To view details, click the View icon to open the Personnel (PER) application.
Total amount		Displays the total amount of the contract item.
		To update the contract quote, click the Edit icon. This will open the Update rental contract quote popup with the following options: Name - To edit the name, click the Name field and press ENTER. Expiration date - To edit the expiration date of the quote, click the Expiration date field and provide a new date in the yyyy.MM.dd format. Or click the Calendar icon and select a new date. Assignee - Add an assignee by clicking the Assignee field and to filter the list on input, or click the Down arrow icon to expand the list and select. Description - Add a description to the contract quote by clicking the Description field and providing input.
		To delete a contract quote in Status 1 - Pending registration, click the Delete icon.

Name	Button	Description
Create quote button		To create a quote in Status 1 - Pending registration, click the Create quote button. Create quote popup Name field - Provide a required name for the contract quote. Expiration date field - Optionally, an expiration date for the contract quote can be set by providing a date in the yyyy.MM.dd format, or by clicking the Calendar icon. Description field - Optionally, a description can be set. Create button - Once a name has been set, the Create button can be clicked to create the contract quote in Status 1 - Pending registration.

Contract quote items - Right side

The right side allows for the addition of rates, quantity and quick navigation to specific Rental contract items (RCTITEM).

The notable functionality of creating quote items is found in the Create quote item button.

Columns, icons and other functionality is described in the table below:

Columns	Icons	Description
Item		Displays the contract quote item identifier.
Line no.		Displays the line- or sequence number of the quote item.
Version		Displays the contract quote item version.
Revision		Displays the revision of the contract quote item
Product		Displays the name and the potential description of the Product (ART). To view and edit details, click the View icon top open the Product (ART) application.
Customers ref. no.		Displays the customers item reference number. This typically refers to the customers internal system.
Type		Displays the Product (ART) type: Expected values are: Subscription Rental
Qty		Displays the number of units included in the quote.
Effective		Displays the quoted start date of the contract, in yyyy.MM.dd format.
Expiration date		Displays the quoted end date of the contract, in yyyy.MM.dd format.
Rates		Displays identifier of the Recurring rate (RRT) applied to the quoted Product (ART). To view and edit details, click the View icon to open the Recurring rates (RRT) application.
Current rate		Displays the current rate: Rate in Currency (CUR) / Rate aspect / Recurring period Example: 50 USD / pcs / month
Total net amount		Displays the total net amount of the quoted contract item.
		To open the Rental contract item (RCTITEM) application to view and edit details, click the Right arrow icon.

Name	Button	Description
Create quote item button	'	Create quote item popup Product drop-down menu Recurring rate drop-down menu From field and Calendar icon To field and Calendar icon Quantity field and Up/Down icons Create another checkbox Create button Cancel button

Invoice periods

Displays invoice periods as items, aggregates all items which are invoice in that period, click right most icon in the Items column to display period billing items. Note that Status 3 are future periods. The Billing documents column is useful in accessing the Sales invoices (CIN) application.

Column	Icon	Description
		To select all, click the Empty checkbox icon.
		Displays the status of the listed invoice periods for the Rental contract (RCT). To select an invoice period for handling via the Context menu, click the Status. Available statuses: Status 1 - Draft Status 3 - Future Status 4 - Current Status 8 - Ready for invoicing Status 9 - Invoiced
Start date		Displays the start date of the invoicing period in yyyy.MM.dd format.
End date		Displays the end date of the invoicing period in yyyy.MM.dd format.
Planned invoice date		Displays the planned invoice date for the period in yyyy.MM.dd format.
Amount		Displays the total amount of the period excl. discount.
Discount amount		Displays the total discount amount for the period.
Net amount		Displays the total amount of the period incl. discount.
Invoiceable amount		Total amount to be invoiced for the period.
Invoiced amount		Total amount invoiced for the period
Billing documents		Displays the Sales invoice (CIN). To open the Sales invoice (CIN) application, click the icon.
Total no. of days		Displays the total number of days for the contract.
Currency		Displays the three character code following the ISO 4217 standard.
Customers ref. no		Displays the customer reference number for the invoice period.
Items		To open the Billing period items popup, which displays all billing period items organized by product, click the View icon.

In this section:

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Knowledge Center

Rental contract (RCT) application - Rental contract tab

Overview

Application Header area

Unable to edit?

Add new currency

Sub-tabs

Items sub-tab

Header area

List area

Context menu options

Tip

Procedure - Create a new Rental contract item (RCTITEM) in Status 1 - Draft

Required fields

Context menu options

Details sub-tab

Details area

Invoice periods area

Overview area

Finance area

Shipment area

Revenue area

Collaboration sub-tab

Sub-tabs

Notes sub-tab

Navigate to Notes (NOTE) application

Tasks sub-tab

Navigate to Tasks (TASK) application

Notable functionality in the Tasks sub-tab

Assigned tasks in the Tasks (Task) application

Version log sub-tab

Note

Versions area - Left side

Inspect an active or closed version of Rental contract (RCT)

Create a new version of the Rental contract (RCT)

Items area - Right side

Quotes

Contract quotes - Left side

Contract quote items - Right side

Invoice periods

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