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[en] AI overview (AIOVERVIEW) application

[en] The AI overview (AIOVERVIEW) application gives administrators a view of AI chat usage, available language models, role access and AI chat settings. Use it to monitor usage and costs, control which roles can use the AI assistant, or review your company's configuration.

[en] Open the application

[en] Enter AIOVERVIEW in the Program field to open the application. The application has four sections: Usage/cost, Models, Roles and Settings.

[en] Usage and cost

  1. [en] Select a Period. Options include This month, Last month, Last 30 days, This year, Last year, All time and Custom dates (UTC).

  2. [en] Filter by Model or Employee if you want to narrow the results.

  3. [en] Review the summary for total cost and chat messages.

  4. [en] Choose a usage view:

    • [en] Trend shows usage over time. Select Cost or Chat messages as the metric and choose an interval.

    • [en] Employees shows the top 10 employees by the selected metric.

    • [en] Models shows the top 10 models by the selected metric.

  5. [en] Use Usage details to search and review the underlying breakdown. The table includes group, cost, currency and chat-message information.

[en] Models

[en] The Models section lists configured AI language models. Use the search field and status filter to find a model. The list includes provider, model name and cost level.

[en] Select a model to view its details, including its name, key, replacement model and price information.

[en] Roles

[en] The Roles section controls which roles in your company have access to the AI assistant. It lists every role that has the duty Use AI Assistant (101754). Users get access to the AI assistant through these roles.

  1. [en] Review the roles in the list. For each role, the list shows its status (St), Name and Description.

  2. [en] By default, the list shows New and active roles. Remove the filter or use the filter icon to change which roles are shown.

  3. [en] Use the search field to find a specific role.

  4. [en] To give a role access to the AI assistant, select Add role and choose the role. This adds the Use AI Assistant duty to that role.

[en] Users who don't have a role with this duty won't have access to the AI assistant. Change role access only if you are authorized to manage roles and duties in your company.

[en] Settings

[en] The Settings section contains limits for AI chat:

  • [en] AI chat - Company price limit sets the monthly company limit in USD. The displayed default is 150 USD.

  • [en] AI chat - Tool call limit sets the maximum number of tool calls for a chat request. The displayed default is 500. If a request exceeds the configured limit, the response stops. The limit helps prevent very long or expensive requests.

  • [en] AI chat - User price limit sets the monthly limit per user in the company, in USD. The displayed default is 100 USD.

[en] Configured values may differ from the displayed defaults. Check the current value before making changes, and adjust settings only if you are authorized to do so.

[en] For guidance on using the chat itself, see the AI Assistant documentation.

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