[en] Allocate multiple cost
[en] RamBase supports the handling of Fixed assets (FAR) that are under construction. This allows users to accumulate investments related to an asset before the asset is activated and depreciation begins.
[en] A fixed asset (FAR) can be created and marked as Under Construction, allowing the value of the asset to be built up gradually through investments. When all investments have been collected and the asset is ready for use, the asset can be activated and handled through the normal depreciation process.
[en] An indicator in the Fixed asset register (FAR) shows whether a fixed asset is under construction. A dedicated Under Construction Account can be defined in the posting rule to control how investments are posted while the asset is being built or acquired.
[en] Fixed asset setup
[en] When a Fixed asset (FAR) is created in the Fixed asset (FAR) archive, the user can mark the asset as Under Construction. The asset can then be moved to Status 2 – Construction in Progress using the menu option Construction in Progress.
[en] In this status, the asset is not yet activated but is prepared for collecting investments related to the asset while construction or acquisition is ongoing.
[en] When opening the Fixed asset (FAR) record, the user can view the Under Construction indicator, the associated Under Construction account, and the Investments tab. The Investments tab is used to register and manage investments that contribute to the value of the asset during the construction period.
[en] Registering investments
[en] Investments related to the asset are registered through the Investments tab. These investments typically originate from incoming invoices but can also be added manually when needed.
[en] Each time an investment is registered, the system creates an accounting posting where the value is transferred from the investment account to the Under Construction account. This posting follows the configuration defined in the General ledger posting (ATR) logic connected to the Depreciation rule (DPR).
[en] If an investment is removed from the asset, the system generates a reversing posting of the original transaction. This ensures that the accounting remains balanced while preserving the transaction history. Both the original posting and the reversing entry can be viewed in the General ledger posting (ATR) application. In situations where the investment does not originate from an invoice registered in RamBase, users can register manual investments directly on the asset. This makes it possible to record additional value adjustments, such as external cost estimates or valuation changes, even if the transaction is not linked to a document in the system.
[en] Investment handling based on investment account usage
[en] When investments originate from invoices or other accounting transactions, the system evaluates how the investment account in the line has previously been used in the Fixed asset register (FAR).
[en] Based on this evaluation, the system determines which actions are available when creating or linking a fixed asset.
[en] If the Investment Account in the line is used in at least one Fixed asset register (FAR) with status Status 2 – Under Construction, the following options are available:
[en] Create under construction fixed asset
[en] Append investment to under construction fixed asset
[en] Create standard fixed asset
[en] This allows users to either continue adding investments to an existing asset under construction or create a new fixed asset.
[en] If the Investment Account in the line has only been used on standard fixed assets, the following options are available:
[en] Create standard fixed asset
[en] Create under construction fixed asset
[en] The option to append to an existing asset under construction is not available because no such asset exists for that investment account.
[en] If the Investment Account in the line has not been used in any Fixed asset register (FAR) the following options are available:
[en] Create standard fixed asset
[en] Create under construction fixed asset
[en] Since the account has not previously been used for fixed asset investments, the system allows the user to create either type of asset.
[en] Activation and depreciation
[en] While the asset is under construction, all investments are posted to the Under Construction account. When the asset is ready to be placed in service, it can be activated and moved to Status 3 – Planned for Depreciation.
[en] During this transition, the system transfers the accumulated value from the Under Construction account to the standard balance account for fixed assets. After activation, the asset follows the normal depreciation process according to the defined depreciation plan.
[en] Depreciation rule (DPR) configuration
[en] The Depreciation rule (DPR) posting contains a field for the Under Construction account. This allows users to define which account is used for postings while the asset is under construction.
[en] The Under Construction account is visible as a column in the Depreciation rule (DPR) overview and can be used when searching or configuring posting rules. This ensures that the accounting setup for assets under construction is maintained together with the rest of the fixed asset posting configuration.